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Converting a Microsoft® Word® Document to a PDF

Required software:

  • Microsoft® Word® 2007 or higher (please note that screenshots below are from Word 2007)
  • Adobe® Acrobat® 9, X, or XI
  1. Create and save the source document in MS Word. It’s recommended that you follow the instructions for Building Accessible Documents in Microsoft Office 2003. The instructions are for Word 2003, but the concepts should still apply. By properly creating the source Word document, this will make the remediation process for the final PDF easier and more effective.
  2. Open the Word document.
  3. Select the “Acrobat” tab at the top of the Word screen. It should be the rightmost tab or one of the rightmost tabs.
    Screenshot with arrow pointing to Acrobat tab
  4. Select the “Create PDF” button.
    Screenshot with arrow pointing to Create PDF button
  5. Select the location where you want to save the PDF file, and chose a filename to call it. Be sure to adhere to the File and Folder Naming Conventions when choosing the PDF’s file name.
  6. Your PDF file will be generated, saved, and automatically open.
  7. Complete the process by following the instructions for Making a PDF File Accessible - Step by Step.